The Challenge
The company faced recurring issues with managing desk availability in the office, leading to disorganization and conflicts among employees. The lack of a centralized system for workspace reservations made it difficult to optimize office space and adapt to the changing needs of different teams. Situations where multiple employees attempted to use the same desk were common, causing frustration and inefficiencies.
Our Solution
We developed the Desk Booking application using Microsoft Power Apps, leveraging the company’s existing Microsoft 365 licenses. The app allows employees to book workspaces according to their needs while ensuring transparency and efficient office space management. Employees can reserve desks in advance, and the system automatically prevents scheduling conflicts.
Key Features
- Desk Reservations – Employees can easily book desks for specific days, aligning with their work schedules.
- Interactive Office Map – The app displays desk availability on a map reflecting the office layout.
- Notifications – Users receive alerts about upcoming reservations or any changes.
- Conflict Management – The system detects scheduling conflicts and notifies users when adjustments are needed.
Business Benefits
Implementing the Desk Booking app has enabled the company to make better use of office space, eliminating desk availability issues and improving workplace organization. Employees now have a convenient tool for planning their office presence, enhancing their satisfaction and work experience. The organization benefits from greater flexibility and efficiency in managing its resources.
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