Challenge
Many of our clients face issues with organizing and settling business trips. This process is often time-consuming, requiring coordination between employees and managers, and accurate data entry from invoices and receipts. Manual data entry carries the risk of errors, and the lack of centralization makes it difficult to supervise the documentation.
Solution
A dedicated application was implemented to simplify the process of reporting and approving business trips, as well as managing travel costs. This solution focuses on automating key stages of the process and providing an intuitive user interface.
Key Features
- Business Trip Reporting Form – Employees can quickly and easily report a new business trip by providing details such as the trip’s purpose, departure and return dates, and estimated costs.
- Manager Approval – Managers can review submissions and decide whether to approve or reject them. The decision is immediately communicated to the employee.
- Adding Expenses – After the trip, employees can add expenses by uploading images or PDFs of receipts and invoices.
- Automatic Data Extraction – Using AI models, the application automatically extracts data from invoices and receipts, filling out the expense form. This significantly saves time and reduces the risk of errors.
Result
Thanks to the implementation of the application, the organization has experienced significant improvements in managing business trips. Employees now have an intuitive tool to quickly report trips and settle costs. Managers appreciated the convenience and speed of approving requests and having full control over the documentation.
Benefits for the Company
- Reduced Errors – Eliminating manual data entry has reduced the risk of mistakes.
- Better Communication – Real-time notifications improved the exchange of information between employees and managers.
- Improved Process Efficiency – Centralizing and automating travel management allowed for better monitoring of business trips and more efficient use of company resources.
Contact Us
If your company faces similar challenges, get in touch with us. We will create a customized solution that streamlines administrative processes and helps you focus on what matters most – growing your business. We look forward to hearing from you!
.png)
